Move-In Instructions
HOW IT WORKS:
Once you have been assigned housing from your ASC Department's Hiring Manager they will send that room assignment to The Aspen One Housing Department. The Aspen One Housing Department will then send you an application through our software Buildium and when application is received by Housing, within a couple of business days you will receive your license agreement, full apartment details, payment information and deadlines. (Full details below; print this page for your reference later)
ASPEN SKIING COMPANY (ASC) EMPLOYEES WHO HAVE BEEN ASSIGNED HOUSING FROM THEIR HIRING MANAGERS PLEASE FOLLOW THESE 5 STEPS BELOW:
1.) Prior to arrival a full security deposit + $100, a $100 non-refundable administrative fee and 1st month's rent are paid and your lease is received by the given due dates. Club Commons II tenants will owe deposit + $200 and a $150 non-refundable administrative fee.
2.) Schedule your move-in appointment with the Housing Office during normal business hours (Monday-Friday 8AM-5PM). Last move-in appointment time is 4:30 PM. After Hours Move-Ins require approval and all requirements must be met. See below "After Hours Move-In Requirements."
MAROLT TENANTS ONLY: Please schedule move in with our Housing Office and then we will help you with your move in.
APCHA DEED RESTRICTED APPLICATION APPROVAL BEFORE YOU CAN MOVE IN.
ASPEN HIGHLANDS TRAILHEAD TENANTS ONLY: Please schedule a move in with our Housing Office and then we will help you with your move in.
APCHA DEED RESTRICTED APPLICATION APPROVAL BEFORE YOU CAN MOVE IN.
TINY TOWN RESIDENTS ONLY: Please report directly to the Down Valley Housing office for your move-in appointment. 1550 East Valley Road, Basalt, CO. 81621
WILLITS THE HUB RESIDENTS ONLY: Please report directly to the Down Valley Housing office for your move-in appointment. 1550 East Valley Road, Basalt CO 81621 or contact the Housing Office for move in instructions.
3.) At move-in a full payment of any balance remaining is collected.
4.) At move-in bring a valid government issued I.D. (Passport and/or Driver's License)
5.) At move-in be ready to sit down to a 5-10 minute orientation process and fill out any additional paperwork before receiving a key.
PAYING SECURITY DEPOSITS & BALANCES:
A damage deposit (bond) equal to one month's rent plus $100, is due prior to your arrival to reserve your unit. Payment options are listed below. If your monthly rent is less than $500, then your deposit = $500 plus $100. Otherwise security deposits are equal to one month's rent plus $100. See your housing offer for your exact deposit amount.
Club Commons II tenants will have a damage deposit (bond) equal to one month's rent plus $200 due prior to move in.
PAY ONLINE:
1.) Fill out your license agreement received by email from our software Buildium and follow instructions to get your move in cost paid (United States Checking Account or a credit card). Note; bank account has to be in your name and match your name on your Buildium account. Simply follow the instructions for payment.
PAY BY MAIL (Last method to be used):
If you chose to pay by mail, then it is recommended to send your payment the next business day from receiving a housing offer so you don't miss a payment deadline and risk losing your unit.
Mail To:
PO 6029 (United States Postal Mail)
26 Commons Circle (Fed Ex or UPS)
Snowmass Village, CO. 81615
Payable to: "ASC" or "Aspen Skiing Company"
*No personal checks for deposits.
**Money Orders, Cashier's Checks and Certified Checks accepted
*No personal checks for deposits.
**Money Orders, Cashier's Checks and Certified Checks accepted
PAY WITH CASH:
ACCEPTED IN THE HOUSING OFFICE ONLY during normal business hours. Never leave cash in the rent drop slot or local rent drop box.
ACCEPTED IN THE HOUSING OFFICE ONLY during normal business hours. Never leave cash in the rent drop slot or local rent drop box.
PAY BY WIRE: (International residents only):
NOTE: You must be logged into your online resident account to download the wire transfer instructions document.
NOTE: You must return your completed agreement in order to gain access to your online resident account.
NOTE: If you are not logged-in to your account the wire transfer document will not show up on this page until you do.
Send an email the Housing Office at housingoffice@aspen.com that you've made your payment online and you will then receive a confirmation email of deposit reception.
CANCELLATION: Please make sure of your decision before your payment is mailed. Cancelling prior to the start of your lease term will result in the loss of your full security deposit. Once your deposit has been received it will only be refunded once the lease term has been met, sublettor found and the property has been vacated.
ROOM INVENTORY: At move-in you will receive a "Move-in Inspection Form" for you to complete and return within one week of your move-in. This will give you a chance to list the condition of the room so you won't get charged for anything damaged prior to your arrival and will give maintenance a chance to address any maintenance issues.
DEPOSIT RETURNS: The deposit is refundable when the apartment is returned at the end of the lease in the same condition as when it was rented (deep cleaned), key is returned, and there are no outstanding charges or damages. Deposits are usually refunded within 30 days after the employee vacates.
LICENSE:
Do NOT sign this license if you cannot honor your full agreement payment obligation.
IF YOU HAVE BEEN ASSIGNED A ROOM FROM YOUR ASC HIRING MANAGER:
You will receive an application email and instructions within 2 business days of the ASC Housing Department receiving the assignment.
If you have NOT received an agreement please contact housingoffice@aspen.com
1). Send in your completed agreement through Buildium.
2). Once your agreement is confirmed received then a Housing Representative will set up your online tenant account within 48 hours. From there once you log-in you can pay with a United States Checking Account or by credit card.
MOVING IN:
During office hours move-ins are by appointment only (Please NO walk-ins). Please set up your move-in appointment during normal business hours at least 2 weeks prior to arrival. Click here for ASC Housing Office address and directions.
Monday – Friday
8:00AM – 5:00PM (Mountain Standard Time)
4:30PM last move=in appointment time
(CLOSED AT NIGHT AND WEEKENDS)
Set up move-in appointment:
Call (970) 922-9001 or email housingoffice@aspen.com
1). Full payment of 1st month's rent, parking, and any other fees are due at move-in if not already paid.
2). Bring a valid I.D. (Passport and/or Driver's License)
4). You will not receive a key if full payment and completed agreement are not received or requirements are not met, (no exceptions).
WHAT TO BRING:
Most apartments are furnished with a bed, full kitchen, and basic furnishings. You will need dishes, towels, sheets, pillows, etc. For more information on your unit and what it includes visit the "Property Info" tab at the top of the HOME page.
Most apartments are furnished with a bed, full kitchen, and basic furnishings. You will need dishes, towels, sheets, pillows, etc. For more information on your unit and what it includes visit the "Property Info" tab at the top of the HOME page.
To arrange for a key to be left for you after Housing Office move-in hours please see the After Hours Move-In Requirements below:
AFTER HOURS MOVE-IN REQUIREMENTS:
1.) Contact housingoffice@aspen.com or 970-922-9001 at least 48 hours in advance to make arrangements with a Housing Office representative.
2.) All paperwork including a completed signed agreement are confirmed received by the Housing Office.
3.) A copy of a valid government issued ID is confirmed received by the Housing office.
4.) All payments have been made including rent, deposit, admin fee etc. You must have a $0 balance.
5.) (If required) You must report to the Housing Office by 10AM the following business day to complete any possible remaining move-in paperwork and obtain parking passes etc.
PARKING:
Parking is very limited and available on a "first-come first-serve" basis while spaces are available
1). Parking prices can range from $450 per vehicle per season depending on property and location. It is first come first serve and is secured by contacting a Housing Office representative.
2). Parking at any ASC Housing property without a parking pass will result in a $50 immobilization fee. There is no guest parking at any properties.
3). For more details on parking at your property visit the "Property Info" tab at the top of the page
PETS/ESA PETS:
Only a limited few properties allow pets. Please visit the "Property Info" tab at the top of the page for specific pet information on your property. Every tenant will go through petscreening.com